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Privacy Policy

This Privacy Policy explains how we collect, use, and protect your personal data when you use our website and services. By using our site, you are deemed to accept this policy and our terms.

1. Service Interruptions

We work hard to maintain a high standard of service, but the internet is not always stable. Errors, interruptions, or delays may occur, and we accept no liability for such issues. We may update or change the website without notice.

2. Links to Other Websites

Our site may include links to external websites. These are provided for convenience only. We are not responsible for the content, accuracy, or security of external sites, and your use of them is at your own risk.

3. Information on This Website

We aim to ensure all information provided is accurate. However, some information comes from third parties and may not always be verified. We accept no liability for inaccuracies or omissions.

4. Your Use of This Website

You may only use this website for lawful purposes connected to seeking employment, career advice, or recruiting staff. You must not:

  • Try to undermine the website’s security

  • Access or change information without authorisation

  • Introduce viruses or malicious code

  • Misuse, overload, or disrupt the system

You are responsible for ensuring all information you provide is accurate, lawful, and virus-free. We reserve the right to remove content you submit at any time.

5. Information We Collect

We may collect and process the following personal data:

  • Your name, contact details, and job title

  • Your CV, employment history, and career preferences

  • Company details (for client users)

  • Information you provide via forms, surveys, or applications

We may also collect technical data (e.g., IP address, browser type, cookies – see Section 11).

6. How We Use Your Information

We use your personal data to:

  • Provide recruitment services

  • Share job opportunities and match candidates to roles

  • Communicate about industry insights, events, and newsletters

  • Meet legal, compliance, and contractual obligations

We may also use anonymised and aggregated data to improve our services.

7. Candidate Data

When you apply for roles or register with us, we may:

  • Share your information with prospective employers

  • Store your data securely for future opportunities

  • Use third-party providers (such as job boards, applicant tracking systems, and background check partners) to support the recruitment process

We will only share sensitive personal data where necessary and with your consent.

8. Client Data

Client information is stored securely and used only for recruitment-related purposes, such as delivering candidates, invoicing, and maintaining business relationships.

9. Data Storage and Security

All personal data is stored securely in accordance with UK data protection legislation. Where data is processed outside the UK or EEA, we ensure appropriate safeguards are in place.

We are committed to protecting your data with security measures including firewalls, encryption, and restricted access.

10. Your Rights

Under GDPR, you have the right to:

  • Request access to the data we hold about you

  • Ask us to correct or update your information

  • Request deletion of your data (“right to be forgotten”)

  • Restrict or object to certain processing activities

  • Request data portability

To exercise these rights, contact us (see Section 13).

11. Cookies

We use cookies to improve your browsing experience and analyse website traffic. Examples include:

  • Google Analytics: anonymised data on site usage

  • Campaign tracking: measuring the effectiveness of marketing campaigns

  • Session cookies: remembering your preferences

You can manage or block cookies via your browser settings. For more information, visit www.aboutcookies.org.

12. Data Retention

We will retain your data only for as long as necessary:

  • Candidate data: retained for the duration of your relationship with us and in line with our Data Retention Policy

  • Client data: retained as required for legal and contractual purposes

13. Contact Us

If you have questions about how we handle your data, please contact:
Data Protection Officer
📧 info@owlinc.co.uk

If you are unsatisfied with our response, you have the right to raise your concern with the UK Information Commissioner’s Office (ICO): https://ico.org.uk/concerns.

14. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and continued use of our site will be deemed acceptance of the updated terms.

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